Present: George Rios/President, Bok Kai Parade; Denise Haines/Secretary; Kay Cockrell/President, Sister Cities; Billie Single/Vice President, Sister Cities; Gary Arlington; Jean Chan, Chinese Community; Shirley Evans, Treasurer; Athena Randolph, Historic Preservationist; Glen Wallace/Chair, Fundraiser Ad Hoc Committee.
Guests: Paul McNamara, Marysville City Council; Lew Hudspeth, Contractor

A.   Balance 12/8/02 $589.62

B.   Donations: $195

C.  M/S/P to accept the treasurer's report.
George requested a letter from the Treasurer to George to clear any accounts owed to him effective 12/31/02.

A.   Old Business:

1.   Paver Fund Raising Project/Glen Wallace: Ad Hoc Committee: Denise, Wally, Billie, Glen.
Wally will be unable to continue with the Ad Hoc committee due to prior commitments. This committee met 12/27/02 and confirmed that anything suggested would be for consideration of the Chinese Community. Minutes of this Ad Hoc Committee meeting are attached to the official minutes of 1/13/03. The committee recommended two phases of concentration:
Wally has suggested Mr. Philip Choy, Architect, San Francisco to design the project. The committee felt that a design would need to be completed before approaching the City. Wally will approach Mr. Choy informally at first but an official letter from the Board requesting that Mr. Choy visit the Temple and study the area is recommended by the Ad Hoc committee. Glen volunteered to draft a letter for the Board. Athena stated that per the HSR handicap accessibility will need to be included. There could be funds available from numerous sources to incorporate this into the project. Paul stated that the Chinese Community has been planning a museum to the west of the gazebo area also and they should be contacted about this. He will check to see if the RR levee has been abandoned and will get a written statement regarding the RR levee. The Ad Hoc committee hoped that the entire community would be involved including the media, nonprofits, local officials, professional groups, national companies, and Chinese communities in other areas. George stated that the Kiwanis has $75,000 available for this type of project. We will need emissaries to coordinate with the non-profits. Half of the available space would be used to sponsor contributors of in-kind services. Spots closer to the steps would be more costly. Value of spots would average $1000/ square foot. The shape of the project and spaces will be consistent with Chinese culture. We could allow for multiple year payments. The project time frame would be contingent upon when all things are in place: land, material, community involvement, money. Paul said that the tile should not be put down until the donation amount has been received. Glen will be out of the area for the month of February. The Ad Hoc committee will meet upon his return.

2.   Audit: Sandy Carlos is getting ready. Will need minutes and treasurer's reports from February 2002 by mid February.

3.   Major Fundraiser/Athena: NHT wants to put together a total full blown fundraiser including funds for restoration and maintenance and also to maintain ownership for the Chinese Community. Holly Fialla will be taking over the fundraising project from Anthony. Athena spoke to NHT before Christmas and asked for assistance. The next step is for Holly to attend and share the Ad Hoc Committee ideas with her as well. Glen stated we need an architect rendering before we can present to anyone. Athena will get a date from Holly to attend a Board meeting.

4.   Donated Dinners/Jean: has received 6 certificates and has written thank you letters. She informed the sponsors that they will be mentioned in any advertising that we do. Kay will check with Rich Davis for a donation.

5.   Committee Banner/George: The banner will cost $190. It will be 3 feet x 6 feet. Athena suggested that the web site be put on it. George will bring in two possible ideas.

6.   Braces at the Temple/Billie: Jean said everything seems okay, there have been no negative comments. Dave Lamon said it looked good. Lew added a metal shield on the side next to the incense burner. Billie received a bill from Hudspeth Corp to modify the bracing--$2700. Lew noted that we have been paying $120 a month to rent other braces being used at the Temple. The company that owns them is willing to sell them to us or may cut the rental down to $90 a month. M/S/P to give Lew permission to purchase the braces for $900 and the Committee will reimburse Lew at a minimum payment of $90 per month, more if possible.

7.  Newsletter/Billie: Has not received any articles yet. These are needed by the end of the month.

8.  Global Theme Consultants. No one from the Board has been contacted by this group. Paul McNamara: Paul has been contacted. They will be here Wednesday to look at the proposed site. Paul also stated that the Director General of the Taipei Cultural Mission will be here on tomorrow (1/14/03) to meet with the Committee and tour the Temple.

9.  Postcards: Are we going to market the postcards? Where? How much? The NHT wants 50 of each card. George will chair the postcard Ad Hoc committee.

A.  Glen: Mary Knapp and Deb volunteered to rewrite our brochure. Also stated that people would pay to tour any tunnels that might be left. The tunnels were demolished pretty much when the City tore down all the old buildings in the old part of town.

B.  Gary: What is prop 40? Billie-passed by the State two years ago for restoration of parks, historical structures. Oroville and Weaverville got some money. We have to apply for it. Athena: Will send a letter to Huell Howser/California Gold to see if they want to cover the Bokkai Parade/Bomb Day.